How To Put Your Job Hiring On Ice: Mastering The Workday Freeze Requisition Feature

In the ever-changing landscape of the job market, HR professionals often face situations where they need to temporarily halt the hiring process for a specific job requisition. Whether it’s due to budget constraints, restructuring, or a change in business needs, knowing how to freeze job requisition in Workday is a valuable skill for HR professionals. This blog post provides a comprehensive guide on how to freeze job requisitions in Workday, ensuring a smooth and efficient process.

Understanding Job Requisition Freeze

Before delving into the steps of freezing a job requisition, it’s essential to understand what a job requisition freeze entails. A job requisition freeze is a temporary suspension of the hiring process for a specific job requisition. This means that the job posting is removed from public view, and applications are no longer accepted. However, the job requisition remains open in Workday, allowing HR professionals to resume the hiring process when appropriate.

Prerequisites for Freezing a Job Requisition

Before freezing a job requisition, HR professionals should ensure that certain prerequisites are met:

• Authorization: Obtain approval from the appropriate stakeholders, such as the hiring manager or department head, to freeze the job requisition.
• Communication: Inform the candidates who have already applied for the job about the freeze. This can be done via email or through the Workday system.
• Backup: Create a backup of the job requisition before freezing it. This ensures that you have a copy of the requisition in case of any issues during the freezing process.

Step-by-Step Guide to Freezing a Job Requisition in Workday

1. Navigate to the Job Requisition: Log in to Workday and navigate to the job requisition you want to freeze. You can search for the requisition by its requisition number or title.
2. Open the Job Requisition: Once you have located the job requisition, click on it to open it. This will display the details of the requisition, including the job title, description, and status.
3. Click on the “Actions” Menu: In the top-right corner of the job requisition page, click on the “Actions” menu. This will reveal a list of options related to the requisition.
4. Select “Freeze Requisition“: From the “Actions” menu, select the “Freeze Requisition” option. A confirmation message will appear, asking you to confirm that you want to freeze the requisition.
5. Confirm the Freeze: Click on the “Freeze” button to confirm that you want to freeze the job requisition. The requisition will be immediately frozen, and its status will change to “Frozen.”
6. Update the Job Posting: If the job posting is still live on external job boards or the company’s website, update it to reflect the freeze. Remove the job posting or add a note indicating that the position is currently on hold.

Resuming a Frozen Job Requisition

When the time comes to resume the hiring process for a frozen job requisition, follow these steps:

1. Navigate to the Frozen Job Requisition: Log in to Workday and navigate to the frozen job requisition. You can search for the requisition by its requisition number or title.
2. Open the Job Requisition: Once you have located the job requisition, click on it to open it. This will display the details of the requisition, including the job title, description, and status.
3. Click on the “Actions” Menu: In the top-right corner of the job requisition page, click on the “Actions” menu. This will reveal a list of options related to the requisition.
4. Select “Unfreeze Requisition“: From the “Actions” menu, select the “Unfreeze Requisition” option. A confirmation message will appear, asking you to confirm that you want to unfreeze the requisition.
5. Confirm the Unfreeze: Click on the “Unfreeze” button to confirm that you want to unfreeze the job requisition. The requisition will be immediately unfrozen, and its status will change to “Open.”
6. Update the Job Posting: If the job posting was previously removed or updated to reflect the freeze, update it again to indicate that the position is now open for applications.

Best Practices for Freezing and Unfreezing Job Requisitions

To ensure a smooth and efficient process, consider the following best practices when freezing and unfreezing job requisitions:

• Communicate Effectively: Keep all stakeholders, including candidates, hiring managers, and recruiters, informed about the freeze and unfreeze status of job requisitions.
• Document the Freeze: Maintain a record of all frozen job requisitions, including the reasons for the freeze and the date it was initiated.
• Review Frozen Requisitions Regularly: Periodically review frozen job requisitions to determine if they should be unfrozen or canceled.
• Use Automation: Utilize Workday’s automation features to streamline the process of freezing and unfreezing job requisitions.

Key Points: Navigating Job Requisition Freeze with Confidence

Freezing job requisitions in Workday is a valuable skill for HR professionals to master. By following the steps outlined in this guide and adhering to best practices, HR professionals can effectively manage hiring freezes, ensuring a smooth and efficient recruitment process.

Top Questions Asked

1. What is the difference between freezing and canceling a job requisition?

• Freezing a job requisition temporarily suspends the hiring process, while canceling a job requisition permanently ends the hiring process and removes the requisition from Workday.

2. Can I freeze a job requisition that has already received applications?

• Yes, you can freeze a job requisition even if it has received applications. However, it’s important to communicate with the candidates who have applied to inform them about the freeze.

3. How long can a job requisition be frozen?

• There is no specific time limit for freezing a job requisition. You can freeze a requisition for as long as necessary until you are ready to resume the hiring process.

4. Can I unfreeze a job requisition and then freeze it again?

• Yes, you can unfreeze and freeze a job requisition multiple times as needed. However, it’s important to communicate these changes to stakeholders and update the job posting accordingly.

5. How do I ensure that frozen job requisitions are not forgotten?

• Regularly review frozen job requisitions to determine if they should be unfrozen or canceled. You can also set up reminders or use Workday’s automation features to track frozen requisitions.